Page 97 - APPROVED ANNUAL BUDGET BOOK FY 21-22

Adopted Budget 2022 City of McAllen, Texas

General Fund

Purchasing and Contracting
www�mcallen�net/departments/purchasing
Mission Statement: DEPARTMENT SUMMARY
To ensure fair and open Actual Adj. Budget Estimated Budget
competition among 19-20 20-21 20-21 21-22
bidders, to experience Expenditure Detail:
the most value for each Personnel Services
dollar spent, to purchase Salaries and Wages $ 434,595 $ 466,746 $ 466,746 $ 460,027
material to ensure Employee Benefits 110,444 132,338 132,338 134,454
prompt deliveries, to Supplies 7,251 9,115 9,215 9,215
establish a good strong Other Services and Charges 284,399 14,220 18,620 16,993
relationship with all Maintenance - - - -
interested bidders, and
to acquaint all persons Operations Subtotal 836,693 622,419 626,919 620,689
in respect to the City of Capital Outlay 2,786 4,500 - -
McAllen’s Purchasing Total Expenditures $ 839,479 $ 626,919 $ 626,919 $ 620,689
and Contracting policies
and procedures and the PERSONNEL
methodology utilized Exempt 3 3 3 3
towards the evaluation, Non-Exempt 6 7 7 7
and award of bids� Part-Time - - - -
Total Positions Authorized 9 10 10 10

Contact Us: MAJOR FY 21-22 GOALS
Gerardo Noriega, 1.) Continue the training of purchasing employees towards certifications
Director of Purchasing 2�) Develop virtual trainings to all departments
and Contracting 3.) Working to scan all files to laserfiche to alleviate storage
1300 Houston Avenue
McAllen, TX 78501
(956) 681-1130

Description: PERFORMANCE MEASURES
Purchasing & Actual Goal Estimated Goal
Contracting Department FY 19-20 FY 20-21 FY 20-21 FY 21-22
ensures that the Inputs:
City of McAllen and Number of full time employees 9 10 10 10
McAllen Public Utilities Department Expenditures $ 839,479 $ 626,919 $ 626,919 $ 620,689
departments comply Outputs:
with all City ordinances, Requisitions 1,874 3,270 2,274 2,074
state and federal law Purchase orders processed 1,817 2,630 2,094 1,956
requirements referenced Purchase contracts administered 44 56 78 61
to Procurement and Dollar value of purchases processed $ 129,197,452 $ 114,462,664 $ 85,952,041 $ 107,574,747
Contracting Practices, by Dollar Value of Cooperative purchases $ 11,520,933 $ 10,088,464 $ 9,791,466 $ 10,656,200
relieving the department Pre-bid conferences 75 65 74 75
head of the burdensome Pre-construction conferences 35 29 46 41
task of Purchasing� Construction contracts administered 41 34 48 45
Centralization of Dollar value of construction contracts
all Purchasing and processed 17,999,222 48,545,228 6,923,147 $ 12,461,185
Contracting efforts into Supply/Service contracts 177 74 240 209
one department striving Cooperative Purchases 245 331 274 265
for economies of scale Requests for procurement cards 21 17 18 20
and efficiency. Bidders on file 12,791 12,808 13,096 13,251
Effectiveness Measures:
Average number of days to process
requisitions to purchase order status 3 2�75 3 3
Efficiency Measures:
Requisitions per full time employee 469 818 569 519
Purchase Orders per full time employee 454 658 524 489
Purchase contracts administered 44 56 78 61
Department expenditures per capita 6 4 4 4
Population: 151,352 153,546 153,622 156,649

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