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Inter-Departmental Service Fund
Fleet Operations
www.mcallen.net/publicworks
Mission Department Summary
Statement: Actual Adj. Budget Estimated Budget
"To provide quality Expenditure Detail: 18-19 19-20 19-20 20-21
preventative and Personnel Services
corrective maintenance Salaries and Wages $ 676,898 $ 815,150 $ 756,195 837,496
services to city vehicles Employee Benefits 257,740 260,386 260,386 287,818

and equipment in a Supplies 21,923 24,114 21,323 24,114

highly efficient and Other Services and Charges 3,621,209 2,517,300 3,714,500 2,517,300
economical manner." Maintenance 52,974 49,450 47,100 49,450
Operations Subtotal 4,630,744 3,666,400 4,799,504 3,716,178
Capital Outlay 36,729 930,000 675,000 342,700
Operations & Capital Outlay Total 4,667,473 4,596,400 5,474,504 4,058,878
Non- Departmental Insurance 1,600 1,600 1,600 1,600

Contingency - 5,157 (6,897) (6,096)

Total Expenditures $ 4,669,073 $ 4,603,157 $ 5,469,207 $ 4,054,382
PERSONNEL
Exempt 3 3 3 3
Non-Exempt 20 20 20 20
Part-Time 1 - - 1
Total Positions Authorized 24 23 23 24
Resources Actual Adj. Budget Estimated Budget
18-19 19-20 19-20 20-21
Related Revenue Generated $ 4,659,276 $ 3,835,000 $ 4,835,000 $ 4,140,000
Contact Us: MAJOR FY 20-21 GOALS
Elvira Alonso, 1.) Decrease number of outsourced jobs to private sector by 5%.
Director of Public Works 2.) Monitor department vehicle utilization and reassign as needed to maintain efficiency.
4201 N. Bentsen Rd.,
McAllen, TX 78504 3.) Increase number of PM services performed in-house by 5 per month
(956) 681-4000

Description: Performance Measures
The Fleet Operations Actual Goal Estimated Goal
Department is a division FY 18-19 FY 19-20 FY 19-20 FY 20-21
of Public Works.
Through its staff of Inputs:
twenty five (23) Number of full time employees 23 23 23 23
employees the Department Expenditures $ 4,669,073 $ 4,603,157 $ 5,469,207 $ 4,054,382
department strives to Number of mechanics (FTE) 13 14 14 14
provide responsive
preventive and Number of mechanics (PT) 1 1 0 1
corrective maintenance Outputs:
services for all city fleet In house labor $ 660,427 $ 700,000 $ 750,000 $ 750,000
vehicles and equipment.
In house parts $ 2,195,640 $ 1,700,000 $ 2,475,000 $ 2,500,000
Outsourced parts & labor $ 1,789,654 $ 1,100,000 $ 1,775,000 $ 1,500,000
Number of State Inspections on City fleet

units conducted in house 419 500 400 500

City fleet serviced (vehicles/equipment) 910 855 1,000 1,000

Number of purchase orders processed 2,114 1,700 6,500 6,500

Work orders created 10,812 10,000 11,000 10,000

Jobs completed 14,655 15,000 13,500 15,000

Total hours for in-house labor billed to

departments. 12,460 13,000 13,000 13,000
Effectiveness Measures:
Fleet units in operation 94% 95% 95% 95%

Number of vehicles per mechanic (FTE) 70 66 77 77
Internal Customer Survey - Overall Quality n/a 1 n/a 1
of Service
Efficiency Measures:
Number of jobs completed per mechanic

(FTE) 1,221 1,200 1,125 1,250
Savings on billable hours (in-house vs
private sector) $ 585,620 $ 575,000 $ 611,000 $ 611,000
Hours billed as a percentage of hours
available 69% 75% 72% 75%
Cost per mechanic hour billed $ 53.00 $ 53.00 $ 53.00 $ 53.00

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