Page 113 - Budget FY 2022-2023 - Update

Adopted Budget 2023 City of McAllen, Texas

General Fund
City Secretary
www�mcallen�net/departments/secretary
Mission Statement: DEPARTMENT SUMMARY
To fulfill Charter and Actual Adj. Budget Estimated Budget
State requirements 20-21 21-22 21-22 22-23
including serving as Expenditure Detail:
Custodian of City’s Personnel Services
Official Records, Salaries and Wages $ 392,367 $ 453,375 $ 453,375 $ 448,137
engrossing all Employee Benefits 113,674 140,040 140,750 133,389
ordinances, Chief Supplies 4,671 5,000 5,000 5,000
Election Officer and Other Services and Charges 15,563 20,922 21,352 21,352
to serve as a resource Maintenance 19,533 22,585 3,927 22,759
of information for Operations Subtotal 545,805 641,922 624,404 630,637
the public in the
most cost effective Capital Outlay - 1,681 3,258 -
and efficient manner Total Expenditures $ 545,805 $ 643,603 $ 627,662 $ 630,637
PERSONNEL
while maintaining
a high regard for
integrity, neutrality and Exempt 2 8 2 2 8 2
8
Non-Exempt
8
impartiality� Part-Time - - - -
Total Positions Authorized 10 10 10 10
Contact Us: MAJOR FY 22-23 GOALS
Perla Lara 1� Conduct 2023 General City Election for Districts 4, 5 & 6 and conduct trainings for election workers�
City Secretary 2� Continue training Liaisons with Agenda Management - Civic Clerk�
1300 Houston Avenue 3� Continue training Liaison on Open Records - Gov QA� (Trainings for current and new liaisons)
McAllen, TX 78501 4� Continue record management liaison trainings on destruction of records and electronic storage�
(956) 681-1020 5� Attend annual Open Government Trainings to comply with Public Information Act�

Description: PERFORMANCE MEASURES
The City Secretary’s Actual Goal Estimated Goal
Office operations FY 20-21 FY 21-22 FY 21-22 FY 22-23
provides for efficiency Inputs:
in carrying out an array Full time employees 9 10 10 10
of tasks� Standard Department expenditures $ 545,805 $ 643,603 $ 627,662 $ 630,637
operations include Outputs:
processing Public Minutes prepared 60 60 65 60
Information Requests, Ordinances published, codified, scanned
applications for and indexed 90 90 100 100
Alcoholic Beverage Resolutions processed 90 90 100 100
Permits, Parades and City commission meetings attended
Processions, Mass including workshops and special meetings 60 60 65 65
Gatherings, preparation Electronic agendas packaged 65 65 65 65
of agenda packets, Public notices posted per month 4 4 4 4
meeting preparation, Permits issued (mass gathering, parade,
coordination of TABC, itinerant vendors) 100 100 100 150
ceremonial events, Requests for information received/
ensuring compliance processed 2,400 2,500 2,100 2,500
with State and Federal Effectiveness Measures:
Law relating to meeting Council satisfaction on minutes 100% 100% 100% 100%
deadlines for posting Customer satisfaction 100% 100% 100% 100%
and publication of % information requests satisfied 100% 100% 100% 100%
notice requirements and Minutes prepared within 2-weeks (where
conduct of elections� the measurement unit is a set) 4 4 4 4
Resolutions processed within 2-weeks 4 4 4 4
Ordinances processed within 2-weeks 4 4 4 4
Department expenditures per capita $ 3�77 $ 4�11 $ 4�27 $ 4�24
Population: 144,650 156,649 147,034 148,714

- 111 - Table of Contents