Page 390 - Budget FY 2022-2023 - Update

City of McAllen, Texas Adopted Budget 2023

Inter-Departmental Service Fund
Fleet Operations
https://www�mcallenpublicworks�net/
Mission Statement: DEPARTMENT SUMMARY
“To provide quality Actual Adj. Budget Estimated Budget
preventative and Expenditure Detail: 20-21 21-22 21-22 22-23
corrective maintenance Personnel Services
services to city vehicles Salaries and Wages $ 721,483 $ 891,826 $ 761,097 $ 878,104
and equipment in a Employee Benefits 203,474 309,681 311,052 300,212
highly efficient and Supplies 31,038 22,114 23,714 24,114
economical manner�” Other Services and Charges 4,661,250 2,517,300 4,607,560 2,817,300
Maintenance 50,347 51,450 52,631 71,965
Operations Subtotal 5,667,592 3,792,371 5,756,054 4,091,695
Capital Outlay 150,909 63,600 3,600 117,200
Operations & Capital Outlay Total 5,818,500 3,855,971 5,759,654 4,208,895
Non-Departmental
Non- Departmental Insurance 1,600 1,710 1,710 2,966
Contingency - 4,542 4,542 34,401
Total Expenditures $ 5,820,100 $ 3,862,223 $ 5,765,906 $ 4,246,262
PERSONNEL
Exempt 3 3 2 2
Non-Exempt 20 20 21 21
Part-Time 1 1 1 1
Total Positions Authorized 24 24 24 24
Resources
Related Revenue Generated $ 5,745,959 $ 4,140,000 $ 5,708,457 $ 4,440,000

Contact Us: MAJOR FY 22-23 GOALS
Elvira Alonzo, 1� Decrease outsourced sales to private sector by 10%�
Director of Public Works 2� Design and complete vehicle status interface through City Intranet�
4201 N� Bentsen Rd�, 3� Increase number of Preventative Maintenance services performed in-house by 5%�
McAllen, TX 78504
(956) 681-4000
Description: PERFORMANCE MEASURES
The Fleet Operations Actual Goal Estimated Goal
Department is a FY 20-21 FY 21-22 FY 21-22 FY 22-23
division of Public Inputs:
Works� Through its Number of full time employees 23 23 23 23
staff of twenty three Department Expenditures $ 5,820,100 $ 3,862,223 $ 5,765,906 $ 4,246,262
(23) employees the Number of mechanics (FTE) 12 14 12 14
department strives Number of mechanics (PT) - 1 1 1
to provide responsive Outputs:
preventive and corrective In house labor $ 748,510 $ 750,000 $ 575,000 $ 750,000
maintenance services In house parts $ 2,556,071 $ 2,500,000 $ 2,375,000 $ 2,500,000
for all city fleet vehicles Outsourced parts & labor $ 1,834,972 $ 1,500,000 $ 2,200,000 $ 1,700,000
and equipment� Number of State Inspections on City fleet units
conducted in house 538 500 550 600
City fleet serviced (vehicles/equipment) 1,050 1,050 1,050 1,050
Number of purchase orders processed 7,262 6,500 6,550 6,500
Work orders created 11,036 10,000 10,400 10,000
Jobs completed 15,801 15,000 16,000 15,000
Total hours for in-house labor billed to
departments� 13,001 13,000 10,500 13,000
Effectiveness Measures:
Fleet units in operation 92% 95% 95% 95%
Number of vehicles per mechanic (FTE) 87 77 100 75
Internal Customer Survey - Overall Quality of
Service N/P N/P N/P N/P
Efficiency Measures:
Number of jobs completed per mechanic (FTE) $ 1,317 $ 1,250 $ 1,500 $ 1,250
Savings on billable hours (in-house vs private
sector) $ 741,066 $ 611,000 $ 575,000 $ 625,000
Hours billed as a percentage of hours available 75% 75% 78% 75%
Cost per mechanic hour billed $ 53�00 $ 53�00 $ 53�00 $ 53�00

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