Page 391 - Budget FY 2022-2023 - Update

Adopted Budget 2023 City of McAllen, Texas

Inter-Departmental Service Fund
Material Management

Mission Statement: DEPARTMENT SUMMARY
Our mission is to have Actual Adj. Budget Estimated Budget
dedicated individuals Expenditure Detail: 20-21 21-22 21-22 22-23
who maintain accurate Personnel Services
inventory controls while Salaries and Wages $ 110,881 $ 121,891 $ 128,412 $ 111,804
providing prompt and Employee Benefits 35,411 39,304 39,519 40,570
courteous assistance Supplies 1,635 2,750 2,400 2,750
to the City of McAllen, Other Services and Charges 790 3,300 1,600 3,100
McAllen Public Utilities
employees, and Material Maintenance 4,072 5,190 6,459 7,937
Suppliers�
Operations Subtotal 152,790 172,435 178,390 166,161
Capital Outlay 33,425 8,000 5,438 92,000
Total Expenditures $ 186,215 $ 180,435 $ 183,828 $ 258,161
PERSONNEL
Exempt 1 1 1 1
Non-Exempt 2 2 2 2
Part-Time - - - -
Total Positions Authorized 3 3 3 3

Resources
Related Revenue Generated $ 407,624 $ 350,000 $ 408,000 $ 350,000

Contact Us: MAJOR FY 22-23 GOALS
Elvira Alonzo 1� Reduce physical inventory variances below 2�0%�
Director of Public Works 2� Obtain an average inventory ratio of six (6)�
4201 N� Bentsen Rd�, 3� 5% of sales to be in goods delivered to City departments�
McAllen, TX 78504
(956) 681-4000
Description: PERFORMANCE MEASURES
Our division, has (1) Actual Goal Estimated Goal
Supervisor, (1) Lead FY 20-21 FY 21-22 FY 21-22 FY 22-23
Warehouse Technician, Inputs:
and (1) Warehouse Number of full time employees 3 3 3 3
Technician that strive Department Expenditures $ 186,215 $ 180,435 $ 183,828 258,161
to maintain accurate Number of departments 57 57 57 57
inventory controls� We Inventory $ 372,813 $ 325,000 $ 325,000 325,000
provide prompt and
courteous assistance Outputs:
as we issue inventory Number of Issue Slips 7,360 9,000 6,700 7,500
to City of McAllen and Number of Issue Slip Transactions 19,875 20,000 18,500 20,000
McAllen Public Utilities Number of Items Issued 145,599 130,000 140,000 130,000
employees� We conduct Total Yearly Sales - “Issue Tickets” $ 1,916,291 $ 1,800,000 $ 1,825,000 $ 1,800,000
inventory (2) times a year Effectiveness Measures:
and replenish inventory Total Yearly Purchases - “Receipts” $ 1,643,922 $ 1,500,000 $ 1,600,000 $ 1,500,000
on an “as needed” basis� Number of Receipts 691 350 800 750
Number of Receipts Transaction 1,556 2,000 1,500 2,000
Number of Items Received 135,866 120,000 130,000 120,000
Efficiency Measures:
Number of issuances/receipts per
employee 2,684 3,117 3,250 3,000
Number of transactions per
employee 7,144 7,333 8,500 7,500
Number of Items Handled per
employee 93,822 83,333 110,000 85,000
Sales & Receipts per employee
(dollars) $ 1,186,738 $ 1,100,000 $ 1,450,000 $ 1,100,000
*N/A=Not Available, N/P=Not Provided

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