Page 120 - City of McAllen - Approved Annual Budget Book FY 24-25

City of McAllen, Texas Adopted Budget 2025

General Fund
City Secretary
www�mcallen�net/departments/secretary
Mission Statement: DEPARTMENT SUMMARY
To fulfill Charter and Actual Adj. Budget Estimated Budget
State requirements 22-23 23-24 23-24 24-25
including serving as Expenditure Detail:
Custodian of City’s Personnel Services
Official Records, Salaries and Wages $ 423,172 $ 491,870 $ 491,870 $ 488,704
engrossing all Employee Benefits 125,100 158,821 162,153 161,861
ordinances, Chief Supplies 4,629 5,000 5,000 5,000
Election Officer and Other Services and Charges 27,025 21,352 21,352 23,852
to serve as a resource Maintenance 25,826 23,486 23,466 24,486
of information for
the public in the Operations Subtotal 605,752 700,529 703,841 703,903
most cost effective Capital Outlay - 4,090 - -
and efficient manner Total Expenditures $ 605,752 $ 704,619 $ 703,841 $ 703,903
while maintaining
a high regard for PERSONNEL
integrity, neutrality and Exempt 2 2 2 2
impartiality� Non-Exempt 7 8 8 8
Part-Time - - - -
Total Positions Authorized 9 10 10 10

Contact Us: MAJOR FY 24-25 GOALS
Perla Lara 1. The City Secretary’s Office will continue to provide services for processing of passports applications at the
City Secretary Downtown Parking Garage facility� (5�2�06)
1300 Houston Avenue 2. The City Secretary’s Office will continue to conduct civic elections in service to the public. (5.2.07)
McAllen, TX 78501 3� Continue with timely preparation and distribution of agenda packets to City Council�
(956) 681-1020 4� Continue to provide administrative support with PIA and the improvement of open records with new FOIA
system, and liaisons trainings�
5� Continue to enhance volunteerism and engage citizens by having more recruitment for advisory boards and
continue trainings with new boards and commissions modul�

Description: PERFORMANCE MEASURES
The City Secretary’s Actual Goal Estimated Goal
Office operations FY 22-23 FY 23-24 FY 23-24 FY 24-25
provides for efficiency Inputs:
in carrying out an array Full time employees 9 10 10 10
of tasks� Standard Department expenditures $ 605,752 $ 704,619 $ 703,841 $ 703,903
operations include Outputs:
processing Public
Information Requests, Minutes prepared 62 65 65 65
applications for Ordinances published, codified, scanned
Alcoholic Beverage and indexed 154 150 160 160
Permits, Parades and Resolutions processed 58 100 65 65
Processions, Mass Electronic agendas packaged 58 65 65 65
Gatherings, preparation Public notices posted per month 58 4 4 4
of agenda packets, Permits issued (mass gathering, parade,
meeting preparation, TABC, itinerant vendors) 284 200 290 290
coordination of Requests for information received/
ceremonial events, processed 2,100 2,600 2,500 2,500
ensuring compliance Effectiveness Measures:
with State and Federal Council satisfaction on minutes 100% 100% 100% 100%
Law relating to meeting Customer satisfaction 100% 100% 100% 100%
deadlines for posting % information requests satisfied 100% 100% 100% 100%
and publication of Department expenditures per capita $ 4�15 $ 4�55 $ 4�77 $ 4�71
notice requirements and
conduct of elections� Population: 145,790 147,099 147,539 149,383

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