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General Fund

Purchasing and Contracting
www.mcallen.net/departments/purchasing

Mission Department Summary
Statement: Actual Adj. Budget Estimated Budget
To ensure fair and open Expenditure Detail: 18-19 19-20 19-20 20-21
competition among Personnel Services
bidders, to experience Salaries and Wages $ 436,981 $ 460,029 $ 460,029 $ 460,027
the most value for each Employee Benefits 102,413 116,128 116,128 130,993
dollar spent, to Supplies 12,484 9,985 9,985 10,045
purchase material to Other Services and Charges 12,819 22,300 22,300 16,163
ensure prompt Maintenance - - - -
deliveries, to establish a
good strong relationship Operations Subtotal 564,698 608,442 608,442 617,228
with all interested Capital Outlay - 2,786 2,786 -
bidders, and to acquaint Total Expenditures $ 564,698 $ 611,228 $ 611,228 $ 617,228
all persons in respect to PERSONNEL
the City of McAllen's Exempt 3 3 3 3
Purchasing and Non-Exempt 7 7 7 7
Contracting policies and Total Positions Authorized 10 10 10 10
procedures and the
methodology utilized
towards the evaluation, MAJOR FY 20-21 GOALS
and award of bids. 1.) Use of the p-card more over requisitions
2.) Continue the training of purchasing employees towards certifications
Contact Us: 3.) Continue development of trainings to all departments
Gerardo Noriega 4.) Working to scan all files to laserfische to alleviate storage
Director of Purchasing
and Contracting
1300 Houston Avenue
McAllen, TX 78501
(956) 681-1130 Performance Measures
Actual Goal Estimated Goal
Description: FY 18-19 FY 19-20 FY 19-20 FY 20-21
Purchasing & Inputs:
Contracting Department Number of full time employees 10 10 10 10
ensures that the City of
McAllen and McAllen Department Expenditures $ 564,698 $ 611,228 $ 611,228 $ 617,228
Public Utilities Outputs:
departments comply Requisitions 2,925 2,750 3,614 3,270
with all City ordinances, Purchase orders processed 1,873 2,700 3,386 2,630
state and federal law
requirements referenced Purchase contracts administered 54 50 58 56
to Procurement and Dollar value of purchases processed $ 63,244,539 $ 71,223,099 $ 91,570,131 $ 114,462,664
Contracting Practices, Dollar Value of Cooperative purchases $ 7,228,258 $ 9,692,058 $ 12,948,669 $ 10,088,464
by relieving the Pre-bid conferences 69 89 60 65
department head of the Pre-construction conferences 29 40 28 29
burdensome task of Construction contracts administered 33 41 34 34
Purchasing.
Centralization of all Dollar value of construction contracts
processed
Purchasing and $ 28,395,066 $ 20,075,055 $ 68,695,389 $ 48,545,228
Contracting efforts into Supply/Service contracts 63 167 84 74
one department striving Cooperative Purchases 367 340 294 331
for economies of scale Requests for procurement cards 14 27 20 17
and efficiency.
Bidders on file 12,499 12,791 13,117 12,808
Effectiveness Measures:
Average number of days to process
requisitions to purchase order status 3.0 3.0 3.0 2.8
Efficiency Measures:
Requisitions per full time employee 731 688 904 818
Purchase Orders per full time employee 468 675 847 658
Purchase contracts administered 54 33 58 56
Department expenditures per capita $ 3.79 $ 4.02 $ 4.04 $ 4.02

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