Grant Administration Office
Grant-funded projects throughout the City of McAllen.
The Grant Administration Office is responsible for two major grant-related functions:
Writing grant applications to secure federal, state, local and foundation funding; and
Tracking grant activities to ensure fiscal and programmatic compliance
With a team of six employees, including a Director, Compliance Officer, Grant Coordinator, two Grant Development Specialists and an Administrative Assistant, the office identifies funding sources, prepares grant proposals and provides compliance services to meet the programmatic and fiscal terms and conditions of grant awards.
Upon grant award notification, the Grant Administration Office ensures that grant-funded projects remain in compliance through a series of checks and balances, such as conducting award orientations, tracking grant expenditures and performing compliance and monitoring reviews.
The Office currently manages $62 million in grant funds from various foundation, state and federal funding agencies that impact wide-ranging efforts including Citywide and regional infrastructure maintenance and improvements, economic development, environmental stewardship, public safety and recreation.
The Grant Administration Office is responsible for contract and expenditure oversight of the agencies whose programs, services and operations are partially funded through the City's General Fund and the Development Corporation of McAllen, Inc. This includes 17 nonprofit organizations receiving a cumulative $6.5 million in funding.
These organizations provide a vast array of services for McAllen citizens, such as housing, meals and transportation for the elderly by Amigos Del Valle, Inc., to cultural enrichment provided by the South Texas Symphony Association, McAllen Town Band, McAllen Heritage Center, and the International Museum of Art and Science, to indigent health care at El Milagro Clinic and educational and recreational services at the Boys & Girls Club of McAllen. Other funded agencies such as the McAllen Chamber of Commerce and the McAllen Economic Development Corporation provide business and economic development services to McAllen and its international communities.
To promote and ensure compliance, Grant Administration conducts random and scheduled monitoring reviews which included an assessment of expenditures and supporting documentation.
To further streamline and prioritize the Grant Administration Office’s approach to research, evaluate and select grant opportunities, McAllen’s Grant Steering Committee facilitates an ongoing dialogue between City management and grant stakeholders. The Committee enables discussions of needs assessments, grant readiness, projects in the pipeline and possible revenue-generating initiatives.
The Grant Steering Committee meets quarterly and is composed of Grant Administration Office staff members, Assistant City Managers, one City Commissioner, the City’s Strategic Planner, the Community Development Director and an Assistant City Attorney.
The Grant Administration Office assists other Departments in assembling and writing award applications for designations, certifications or other achievements
2016 Governor's Community Achievement Award - Keep Texas Beautiful, in partnership with the Texas Department of Transportation, has awarded the GCAA to Texan communities, including McAllen, with the best comprehensive environmental and beautification programs.
2016 KaBOOM! Playful City USA Program – City of McAllen was designated a Playful City USA for its fifth year for promoting a culture of play throughout the community.
Scenic City Certification Program – Scenic Texas recertified the City of McAllen as a Scenic City through 2021 for model standards in design and development of public roadways and public spaces. McAllen was one of only 12 Texas cities to be receive a Silver Certification, elevated from its original designation as Recognized in 2011.
These achievements highlight the City of McAllen’s successes and strengthen the competitiveness of grant requests to further improve the quality of life for citizens.
The Grant Administration Office is also charged with the production of the City's Year in Review. The most recent interactive electronic publication, located at http://www.mcallenyearinreview.com/, highlights McAllen's 2016 milestones and goals, and provides citizens with information that compliments the annual State of the City Address by the Mayor.
The award-wining 2015 Year in Review was an inaugural annual report for the City, as the website was launched replete with movements, videos, high-resolution photographs, and custom-designed infographics. Previous printed annual reports were costly and finite, and previous electronic reports where created in-house and were simply the printed versions uploaded online, with no interactive elements.
Engineered to offer citizens with an efficient, engaging and meaningful experience to learn about McAllen's triumphs, the 2015 Year in Review, available at http://www.mcallenannualreport.com/, has been celebrated statewide with the following accolades:
- Gold American Advertising Award by the American Advertising Federation Rio Grande Valley, the regional chapter of the nation's largest and most comprehensive advertising competition that honors excellence in advertising and cultivates the highest creative standards in the industry.
- Kaliff Marketing Award for the Best Event Website by the Texas Festivals & Events Association, a statewide award for exceptional festival and event promotion.
- Award of Honor by the Texas Association of Municipal Information Officers, the leading statewide recognition in honoring outstanding municipal communication stategies.